You’ve set your move date, completed your seat assignments and have a nice excel spreadsheet of all your employees moving. The spreadsheet shows where they are coming from and where they are moving to and even tells you if they have a laptop or desktop and if they need more than one data jack connection. Think you have everything?
A very common mistake during office relocations is omitting miscellaneous equipment on the list of from/to locations. Yes, you may have already accounted for network printers and multi-function devices, but did you know accounting has a kiosk they use to run payroll reports on, sales has a dedicated color printer, HR has a computer they use for candidate testing and finance has a Bloomberg terminal?
If you discover this information too late, you risk not having a location to place these devices that are often just as critical as any other piece of equipment in the organization. There is nothing worse than selling your departments on the benefits and advantages of their new space only to force them to scramble in figuring out how to make it work for them because of improper planning.
Our process works by completing a detailed analysis of departmental operations including specialty equipment and space needs. This information is not always captured during the design phase, so we make sure to raise any potential issues as early as possible so solutions can be created to accommodate departmental functions. Worried you’re missing something? Check out this Relocation Checklist for anything you may have overlooked.
Matthew Dennis is the COO and co-founder of 300 Decisions, a strategic, full-service relocation management company specializing in helping organizations transition into new work environments without disrupting business operations.